How to start the New Vendor Onboarding process

Vendor Management Onboarding

PLNU has a vendor management program in place to manage suppliers, who are also known as vendors. Vendor management includes selecting vendors, negotiating contracts, reducing vendor-related risk, and ensuring service delivery.

PLNU utilizes a solution called OneTrust to perform its vendor management processes. 

Starting the process

  1. To begin onboarding a vendor, visit https://pl.nu/OneTrust and sign in with your PLNU OneLogin username and password.

  2. Click Launch under New Vendor Request

  1. Please take the time to read the Welcome message and then proceed by clicking the arrow in the bottom right-hand corner of your screen.

Note: The new vendor onboarding form is designed to be dynamic and responsive. As you progress through the form, additional questions may be presented based on your earlier responses, while irrelevant questions will be omitted. This allows us to tailor the onboarding process, ensuring a more efficient and streamlined experience.

Vendor Details

  1. Enter the name of your vendor. If you see a match in the drop-down, please select that. If you only see an option with “Add option:” in front of the vendor name, please select that one.

  1. Select a date for when you would like to have your vendor onboarded.

  1. Enter a summary of the business purpose of the proposed vendor.

  1. Provide the name of the supplier sponsor. 

The Supplier Sponsor is the University employee who will be the primary point of contact between the supplier/vendor.

Screening Questions

  1. Answer if the vendor has supplied a proposed contract or agreement.

  2. If you answered Yes to the previous questions, you will be prompted to name and provide any proposed documents. Be sure to choose the “Add:” option that appears below when you are done typing.

  1. To attach any documents, click on the paperclip icon.

  2. Answer the following few scoping questions.

  3. The last question in this section asks you to choose a vendor type. Select the appropriate type based on the criteria listed below:

  • If you answered Yes or Not Sure to questions 2.5, 2.6, or 2.7 above, select Technology.

  • For all other vendors, select Other.

Additional Questions

  1. Answer any remaining questions in the next section.

  2. When you have answered all the questions and see the text “Click Submit to submit this request”, click on the Submit button at the bottom right-hand corner of the page.

Note: If this button is grayed out, you may have unanswered questions. On the left-hand side of your screen, it should let you know where required questions still need to be answered with a red tag with a white asterisk.

What happens next

After submitting the form, the vendor will go through any relevant reviews by internal service departments in IT, Enterprise Risk, and Legal. You will receive email notifications from OneTrust when the process advances through these review steps.

Here is the workflow that the onboarding process will follow:

 

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