Securely Send and Release Prints Jobs

Ricoh MFPs allow the option to send print jobs that won't print until the user is physically at the printer (Hold Print). A numerical password may also be applied for added security (Locked Print).  These functions are useful when privacy is a concern, or to prevent prints from getting picked up by another user. This article details how to send Hold and Locked print jobs, and how to pick them up (known as "releasing" the print job).

Sending from Windows

Steps 1-3 are used to set the default settings for a given printer.  To choose the settings for an individual print job, begin at step 4.

1. Click the Start Menu at the bottom left of the screen 
2. Without clicking anwhere else, type Printers and Scanners and press the Enter key
3. Click on the desired printer then click Manage
4. Click Printing Preferences
5. Make sure the Basic tab is selected and click Modify
6. Click the Job Type drop-down box, then click Hold Print or Locked Print
7. Create and type any name in the box under the words Enter User ID.  This name will be used to locate the print job when releasing it at the printer
   • If Locked Print was chosen, type a number in the box under the word Password.  This password will be required in order to release the print job at the printer
8. Click OK
9. Click OK to close preferences, or click Apply to accept changes without closing

Sending from a Mac

1. On the File menu, click Print
   • If a Show Details button is present, click it
     
2. Find and click the drop-down box with a thin horizontal line on either side, and click Printer Features
3. Click the Feature Sets drop-down box and click Job Log
4. Click the Job Type drop-down box and click Locked Print or Hold Print
5. Create and type any name in the User ID box. This name will be used to locate the print job when releasing it at the printer
   • If Locked Print was chosen, create and type a number in the Password box
     (this password will be required in order to release the print job at the printer)
6. Click Print
   

Releasing Print Jobs at the Printer (Both Windows and Mac)

1. Press Quick Print Release
2. Select the User ID created during the printing process above
3. Select the file you want to print by pressing it
4. Press Print
5. The password screen will appear if you sent the job as a Locked Print
6. Enter the password using the number keys, and then press OK
7. When multiple print files are selected, the machine prints only files that correspond to the entered password. The number of files is displayed on the confirmation screen.
8. The locked/held file(s) will be printed.